of the Association of Professional Engineers of Ontario (called PEO)
are constituted and operate under the Professional Engineers Act,
Chapter P-28, Statutes of Ontario 1990, Regulation 941 and By-Law
continued as chapters of the association with areas constituted by
their present boundaries..."
chapter may pass by-laws governing its operations and respecting the
conduct of their affairs..."
ARTICLE 1 - Name
1. The Chapter
shall be known as Willowdale / Thornhill Chapter hereinafter called
2. The Chapter
shall operate in accordance with this by-law and the Terms of
Reference for Chapters - roles and responsibilities as passed by
Council at Council Meeting #423 dated June 17-18, 2004.
3. A copy of this
by-law shall be filed with the Chapter Manager of PEO.
ARTICLE 2 - Essential Purpose
essential purpose of Chapters is Policy and Communications through
the following initiatives:
a local presence for the engineering profession throughout Ontario.
an introduction and training for professional engineers who want to
participate in the statutory functions of the profession.
timely and current information to license holders
an active communication link between the membership and Council with
regards to i) policy development ii) succession planning for PEO
Leadership and iii) PEO and Chapter Budget planning.
a forum for the local discussion of professional and civic affairs.
the professional development, competency and social responsibility
of professional engineers.
as an information resource for professional engineers, the public
public awareness of the engineering profession in the local
local point of contact for the community to access information on
the profession of Engineering.
participation of license holders in Chapter activities and PEO
recognition of individuals or firms for their support of the
ARTICLE 3 - Membership
1. Members of PEO
residing within the Chapter boundaries shall be members of the
2. Engineers in training (E.I.T.s) as defined in Regulations
who reside within the Chapter boundaries shall be extended all the
privileges of chapter membership.
ARTICLE 4 - Chapter Management
governing board of the chapter, known as the Board, shall not be
less than six but not more than 20 members. A
quorum shall be a simple majority of the board or seven members,
whichever is less. In both cases, three officer positions have to be
officers shall be Chair, Vice-Chair, Secretary, and Treasurer. The
immediate Past-Chair shall be an officer ex-officio. All
other members of the Board are called executives. No officer should
hold his or her same position for more than two consecutive years.
3 Board members
of a chapter must be in good standing with PEO.
4. A majority of
the officer positions of the Board and a majority of the executives
must reside within the geographic boundary of the chapter.
can hold executive positions and the Secretary position but cannot
have signing authority for the chapter.
6. A Nominating
Committee comprised of three members one of whom should be an
officer on the current board of executives, shall be appointed by
the current Board. A
notice shall be sent to all members requesting nominations for the
Board with names to be received by the Nominating Committee two
weeks prior to the Annual General Meeting (AGM). Nominations must
bear the signature of two chapter members who are eligible to vote
at the AGM and endorse the nominee.
7. A slate of
candidates shall be proposed by the nominating committee for
presentation at the AGM.
Board shall be elected at the AGM from the proposed slate of
officers shall be elected at the next executive meeting immediately
after the AGM. This executive meeting should be held within a period
of maximum 6 weeks from the AGM.
Chair should normally have served at least one year on the Board
within the previous five years, and shall not be the immediate
any officer position become vacant between elections, the Board is
empowered to appoint a successor for the balance of the term of the
additional Board members be required due to either resignation or
insufficient numbers of individuals elected at the AGM, the current
Board is empowered to appoint such additional members as may be
required for the balance of the term of the Board.
ARTICLE 5 - Meeting
minimum of eight Board
meetings a year shall be held at the discretion of the Board. One
meeting shall be the AGM to be held in the first quarter of the
year. Executives are expected to attend a minimum of 4 meetings per
year in addition to the AGM. If an executive member fails to attend
3 consecutive meetings without having notified the Chair with a
valid reason for his or her absence, then the board will consider
the member has resigned.
Chapter meetings may be called by the Chair of the Chapter, as
the written petition of 35 members of the Chapter to the Chapter
Secretary, extraordinary Chapter meetings shall be convened.
4. Notice of
Board meetings shall be sent to all Board members not less than
before the meeting is to take place.
ARTICLE 6 - Expenditures
1. The fiscal
year of the Chapter shall be the calendar year.
expenditures on behalf of the Chapter shall be approved by the
3. The Treasurer
shall be responsible for the financial accounting of the Chapter
4. All accounts
shall be paid by cheque, signed by the Treasurer and one of the
Chair or Vice-Chair.
ARTICLE 7 - Auditors
1. An auditor,
who is either a member of the Chapter but not a member of the Board,
or a registered Chartered Accountant, shall be appointed to act for
the ensuing twelve months or until their successors are appointed.
2. The books
shall be closed and audited annually, at least two weeks prior to
the AGM. The audited
financial statement and the summary of completed activities shall be
presented to the membership at the Chapter AGM.
3. A copy of the
auditors' report shall be submitted to the Chapter Manager of PEO
and the Senior Regional Councillor within a month after the AGM.
ARTICLE 8 - Report
1. The Board
shall submit an annual report by January 31st of
each year, to the Chapter Manager of PEO and the Senior Regional
Councillor concerning the activities of the Chapter for the
preceding fiscal year.
Board shall prepare annual business plans which include planned
activities for the coming year and financial assistance required to
conduct the local affairs of the Chapter. Such
plan, shall be completed and submitted in a time specified by the
RCCfor inclusion within the annual PEO budget process.
ARTICLE 9 - Privacy
1. The Chapter is
ARTICLE 10 - Amendments
Chapter may pass by-laws, subject to approval by the Council of PEO,
for the government of its members and all other purposes as may be
deemed necessary for the management of the Chapter and conduct of
by-law may be amended by a two-thirds majority vote of the Board at
any Board meeting, provided that the notice of the proposed
amendment has been included with the notice calling the meeting. Notices
for this purpose must be postmarked or electronically sent at least
ten days in advance of the meeting.
are subject to ratification by the majority of the Chapter members
attending the next AGM, provided that the notice of the proposed
amendment has been included with the notice calling the AGM. Notices
for this purpose must be postmarked or electronically sent at least
in advance of the meeting. Amendments
when passed shall require the approval of PEO Council